| | | | |
|---|
| Hotel and Facilities | Set Date and Time | | July/August | |
| Hotel and Facilities | Select Location | | Sept/Oct | |
| Hotel and Facilities | Negotiate Prices and Finalize Contract | | Nov | |
| Hotel and Facilities | Sign Contract for Hotel | Carol | November | |
| Hotel and Facilities | Call in Numbers to Hotel and review BEO's | Carol | March | |
| Awards | Collect Online Nomination Forms | | January | |
| Awards | Review Online Nominations | Awards Committee | January | |
| Awards | Check Membership Status of Award Winners Selected | | January | |
| Awards | Select Award Winners and email to bod for 1 week review period prior to notification | | Jan | |
| Awards | Notify award winners | | February | |
| Awards | Give Data on Award Winners to Office | | Jan | |
| Awards | Order Plaques | | Feb | |
| Marketing | Give logistical ino to office for flyer | | Jan | |
| Marketing | Email brochure to members | Office | Feb | |
| Marketing | Write and Broadcast Press Release | | March | |
| Marketing | Write letter to local agencies about event and winners | | February | |
| Org Event and Event Agenda | If having guest speaker, schedule and confirm | | Nov | |
| Org Event and Event Agenda | Confirm all payment (if applicable) and event details with speaker | | Dec | |
| Org Event and Event Agenda | Construct Program Script with Agenda and Bios (see sample under resources) | | March | |
| Org Event and Event Agenda | Handle Registration Table at event | | March | |
| Org Event and Event Agenda | Arrange for a Photographer to take pics (volunteer) | | Mar | |
| Org Event and Event Agenda | Secure Sponsorships | | Feb | |
| Org Event and Event Agenda | Write Thank You's to sponsors | | Mar | |
| Org Event and Event Agenda | Write Script (see sample in paragraph above) | | Mar | |
