| | | | |
|---|
| Hotel and Facilities | Set Date and Time | | July/August | |
| Hotel and Facilities | Select Location | | Sept/Oct | |
| Hotel and Facilities | Negotiate prices and finalize contract | Probably NA for Branch 3 | Nov |  |
| Hotel and Facilities | Sign contract for Hotel | Branch 3 usually does not use hotel | Nov | |
| Hotel and Facilities | Call in numbers to Hotel and review BEO's | NA | March | |
| Awards | Collect online nomination forms | | Jan | |
| Awards | Review online nominations | | Jan | |
| Awards | Check membership status of award winners selected | | Jan | |
| Awards | Select Award Winners and e-mail BOD for 1 week review period prior to notification | | Jan | |
| Awards | Notify Award Winners | | Feb | |
| Awards | Give data on Award Winners to office | | Jan | |
| Awards | Order plaques | | Feb | |
| Marketing | Give logistical info to office for flyer or blast email | | Jan | |
| Marketing | E-mail notice to members | Office | Feb | |
| Marketing | Write and broadcast press release | Br 3 usually doesn't do this | March | |
| Marketing | Write letter to local agencies about event and winners | | Feb | |
| Org Event and Event Agenda | If having guest speaker, schedule and confirm | | Nov | |
| Org Event and Event Agenda | Confirm all payment and event details with speaker | Br 3 usually does not charge so they usually do not have a speaker | Dec | |
| Org Event and Event Agenda | Construct program script with agenda and bios (see sample under resources) | | March | |
| Org Event and Event Agenda | Handle registration table at event | | March | |
| Org Event and Event Agenda | Arrange for a photographer to take pictures (volunteer) | | March | |
| Org Event and Event Agenda | Secure sponsorship from NAU | | Feb | |
| Org Event and Event Agenda | Write thank you's to sponsors | | March | |
| Org Event and Event Agenda | Write script (see sample below) | | March | |
