| | | | |
|---|
| Hotel and Facilities | Set Date and Time | | July/August | |
| Hotel and Facilities | Select Location | | Sept/Oct | |
| Hotel and Facilities | Negotiate prices and finalize contract | | Nov | |
| Hotel and Facilities | Sign contract for Hotel | Carol | Nov | |
| Hotel and Facilities | Call in numbers to Hotel and review BEO's | Carol | March | |
| Awards | Collect online nomination forms | | Jan | |
| Awards | Review online nominations | Awards Committee | Jan | |
| Awards | Check membership status of award winners selected | | Jan | |
| Awards | Select award winners and e-mail to BOD for 1 week review period prior to notification | | Jan | |
| Awards | Notify winners | | Feb | |
| Awards | Give data on award winners to office | | Jan | |
| Awards | Order plaques | | Feb | |
| Marketing | Give logistical info to office for flyer | | Jan | |
| Marketing | E-mail brochure to members | Office | Feb | |
| Marketing | Write and broadcast press release | | March | |
| Marketing | Write letter to local agencies about event and winners | | Feb | |
| Org Event and Event Agenda | If having guest speaker, schedule and confirm | | Nov | |
| Org Event and Event Agenda | Confirm all payment and event details with speaker | | Dec | |
| Org Event and Event Agenda | Construct program script with agenda and bios (see sample under resources) | | March | |
| Org Event and Event Agenda | Handle registration table at event | | March | |
| Org Event and Event Agenda | Arrange for a photographer to take pictures (volunteer) | | March | |
| Org Event and Event Agenda | Secure sponsorhips | | Feb | |
| Org Event and Event Agenda | Write thank you's to sponsors | | March | |
| Org Event and Event Agenda | Write script (see sample below) | | March | |
